Rmls Glossary
Written by Juston Johnson
Updated at December 17th, 2025
This is a auto-generated Article of all your definitions within the glossary.
Glossary
This is a auto-generated Article of all your definitions within the glossary.
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Actions Bar
The Actions Bar is a horizontal panel of buttons on a Profile Page that launches other pages, processes or reports. Generally, the buttons on an action page relate to the record that you have loaded. Primary Actions are Home (return to the home page of the form), Add (a list of actions you can add), Edit (things you can change), Links, and Report.
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Active Listings
RMLS will transfer ACT, BMP, SSP or WTH or CAN within the last 30 days. 6/13/2025
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Ancillary Small Listing Inventory & Public Records only
The term "Ancillary Small Listing Inventory & Public Records only" refers to a specific category of listings that may be included in our system. This category typically encompasses smaller listings that are not part of the main inventory but are still relevant for public records purposes. These listings may include properties that are not actively marketed or are in a status that does not require full exposure in the main listing inventory. The focus on public records indicates that this information is available for public access, ensuring transparency and compliance with regulations.
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Child Form
A child form is a Web Form in NetFORUM in a one-to-many relationship. This DataPage receives a parameter from the query string and records it automatically. This way, all new submissions are associated with the correct parent record. Examples: Membership Child form - contains the membership records and the invoices associated with each record. Address Child form - contains the addresses associated with the record
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Comp Admin
When an Admin is active with an office and we receive a new registration for a Branch or Main Office/Firm of the one they are in now. (does not have to be in same state). They can have access to additional associated Branch/Main Office at $0. The Organization only pays for that person once.
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Comp admin access
Comp admin allows the Admin to access listings for a related organization whose first four digits of the Web Office ID/Broker code DO NOT match with IN access or if adding an additional office to a user with OM access. They can have access to additional associated Branch/Main Office at $0. The Firm pays for that person once.
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CRM
The Customer Relationship Management (CRM) module is the principal module in NetForum. CRM allows you to build individual and organization profiles using contact information, demographics, customer interests, business transactions, association activities, customer orders, and event registrations.
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DBA
Doing Business As
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Dual Licensing
Dual licensing is about multiple licenses for the same profession across different states. Dual licensing refers to a situation where a subscriber is actively licensed in one state and wishes to add an additional state license. For example, if a subscriber currently holds an active Oregon license and wants to add a Washington license, they are applying for a dual license. In this case, the subscriber will need a separate RMLS login for the additional state. It's important to note that we should not create a new account in CRM or Sentrilock; instead, you will add the dual license and the organization they are associated with in that dual state. There are no additional costs associated with obtaining a dual license, and their Sentrilock account remains active under their primary account.
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Dual Reinstatement
When a license is present but there not an organization attached to it.
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Duplicate Access
Duplicate access is necessary in specific scenarios where a broker’s responsibilities extend beyond their primary office: Participant Broker in Multiple Branches A broker may need duplicate access if they are going to serve as the Participant Broker in a branch office in addition to their current office. Principal Broker Oversight A Principal Broker may require duplicate access when they are responsible for overseeing brokers in another office, even if they are not the Participant Broker in that branch.
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Duplicate license
A duplicate license applies when a Participant Broker or another Principal Broker is assigned to oversee an additional office within the same state where they are already licensed. For example, if a Principal Broker is currently associated with an office in Oregon and is now taking responsibility for a second Oregon office, they may need a duplicate license to reflect this expanded oversight.
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Employing Subscriber definition
The Employing Subscriber refers to the active Broker that the Personal Assistant works under and who is billed for their services
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First Admin
A First Admin refers to an admin added when the organization does not have an active membership or when the membership has been terminated. In this scenario, the newly added admin is considered the first admin for the organization.
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Go To Arrow / Go To
A green clickable button pointing up and to the left that allows a netFORUM user to navigate to further data.
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Grand Child Form
Within a child form if there is additional information just like a grandchild is related to a parent, there is a subset of further information. Example: Relationships The Child form displays an individual's relationship to an organization—the Grand Child form is the license associated with said relationship.
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Individual
An Individual is any person with a relationship to RMLS. A single NetFORUM account may commonly be known as a customer or an RMLS subscriber, such as a broker, appraiser, affiliate, personal assistant, or admin user. Even RMLS staff have an individual account in NetFORUM to access RMLSweb.
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IN Admin access
IN access allows them to see all branches that begin with the same first four digits of the office web id with one login ID. i.e., CAHS01 and CAHS02. If the first four digits of the Web Office ID do not match you will add another License and the ORG so they can access offices in different regions. In brief this is what they can and cannot do, for further explanation click on Access Levels Can add and modify listings for entire firm Can search all listings Inventory reports available for entire firm Expiration dates viewable for all firm listings Not eligible for Lockbox Access Device
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LFRO
Limited Function Referral Office policy. It means the broker is on Waiver and has their license hung in a Referral only office, which is owned and operated by a REALTOR® solely engaged in referring clients or customers to the REALTOR®’s brokerage company and is not engaged in listing, selling, leasing, managing, or appraising real property
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Lockbox Access Logs
This report gives us the details of who accessed the lockbox, what time and if it was opened using the SentriKey app or code.
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Minor Name Change is considered: Changing punctuation, correcting spelling or adding / removing a location specifier. Examples: "John L Scott" to "John L. Scott"; "Super Real Estate" to "Super Real Estate - Sunnyside"If the change is due to miss-entry of the office name it can generally be considered a simple changeIf you are uncertain if a change meets this category’s criteria, consult the Front Desk Manager
Minor Name Change
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Module
You navigate to sections of categories within netFORUM to complete tasks and access information. Modules General RMLS users will access in daily activity are Accounting, CRM, and Membership. Most front-end staff will stay primarily in the CRM Module
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Multi Profession Access
A CRM record can show multi profession access as both an Appraiser and a Broker if the individual holds valid licenses for each profession in the respective states.
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Mutli Profession Access
A CRM record can show multi profession access as both an Appraiser and a Broker if the individual holds valid licenses for each profession in the respective states.
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NetFORUM
the enterprise software that is used at RMLS to manage subscribers
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Office Merger
Merger definition: when an existing RMLS office merges with another RMLS office. The old office is terminated.
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OM access
OM access only allows Admin to see one office with their login ID. You will add a new License and ORG for each office they need access to regardless if the Office Web ID's match Can add and modify listings for same office Can search all listings Inventory reports available for same office Expiration dates viewable for all office listings Not eligible for Lockbox Access Device
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One-off Admin
A One-Off Admin refers to an administrator whose cost is not included in the organization’s current quarterly admin invoice(s), regardless of whether that invoice has been paid. To identify a one-off admin: Verify that the number of admins listed in the Relations tab matches the number of admins accounted for in the current quarter’s invoices (including any one-off invoices). In the Invoices tab, review all invoices for the current quarter. Since each admin is billed at $50 per quarter, if the total invoiced amount corresponds to the existing admins but does not include the newly added admin, that admin must be billed separately as a one-off. Important: One-off admins are invoiced as merchandise, not as part of a membership, because the organization already has an active membership.
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One-Off Personal Assistant
A One-Off Personal Assistant is a PA added to a Subscriber’s account in addition to the number of PAs already paid for in the current quarter. You do not add another membership, you will invoice as a One-Off Personal Assistant.
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Oregon Real Estate Agency (OREA)
The Oregon Real Estate Agency licenses and regulates real estate brokers, principal brokers, property managers and escrow agents. Find additional information on the Agency at www.oregon.gov/rea
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Prepaid
A payment is received with the invoice, i.e., immediate payment.
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Primary Service Areas
A Primary Service Area refers to specific regions where full access to services and listings is provided. For example, counties such as Douglas, Curry, and Coos are classified as Primary Areas, meaning that subscribers in these regions can access all listings and services available within the system.
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Record Conversion
What is a Record Conversion? A record conversion updates the subscriber's existing CRM account and login credentials to reflect their new profession. This is not a new account—it’s an update to the existing membership record.
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Supplementary Service Areas
"Supplementary Service Areas" refer to specific regions that are not classified as primary service areas but still provide certain services. In our context, counties such as Lincoln, Tillamook, and Clatsop are designated as supplementary service areas. This means that while they may not have the same level of access or services as primary areas, they still offer some level of service to users.
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Swapped Admin
A swapped admin occurs when one admin replaces another who was already paid for during the same quarter. In other words, the original admin was terminated, and a new admin was added within that same quarter. This situation is classified as a “swapped admin.”
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Swapped Admin:
A swapped admin occurs when one admin replaces another who was already paid for during the same quarter. In other words, the original admin was terminated, and a new admin was added within that same quarter. This situation is classified as a “swapped admin.”
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teal action bar
The Actions Bar is a horizontal panel of buttons on a Profile Page that launches other pages, processes or reports. Generally, the buttons on an action page relate to the record that you have loaded. Primary Actions are Home (return to the home page of the form), Add (a list of actions you can add), Edit (things you can change), Links, and Report.
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Terms / Invoice Terms
This requires that payment be made under certain terms, typically a time period. The terms of RMLS are due upon receipt, net 5, net 10, and net 25. A paid or partially paid invoice is no longer considered a proforma and may often be referred to as a Terms invoice. A proforma invoice can have terms, but they can only be selected during the membership/invoice renewal process generated by the Billing Systems Administrator or after any NetFORUM user creates a proforma invoice; The user can go in and edit a proforma invoice to have terms. The invoice terms can be seen on a PDF invoice and on eweb. The Invoice terms display a “due date” (the invoice date + the number of days from the invoice date IE. If the terms are net 5, that is five days). So, if the Invoice date is 10/03/24, the due date displayed on a net 5 invoice would be 10/8/24.
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UI
User Interface
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Washington Department of Licensing (WA DOL)
Renew your licenses Apply for licenses Manage your licenses Change your address Update your contact information Generate your license for printing Other licensing tasks Check the status of an application